Form – Supplier – P W Gates Distribution Ltd

Company Details

Company Name

Registered Address

Registration No

VAT No

Operational Address (if different to above)

Supplier type

Transport Supplier

Service Supplier

Key Contacts (where applicable)

Transport

Name

Position

Phone

Warehouse

Name

Position

Phone

Quality

Name

Position

Phone

Accounts

Name

Position

Phone

OOH

Name

Position

Phone

Bank Details (new suppliers only)

Account No

Bank Name

Address

Sort Code

Transport Suppliers

Operator Licence No

Expiry Date

Is routine and preventative maintenance documented and retained for a minimum of 15 months?

Are trucks serviced regularly? Please advise the frequency

Are trailers serviced regularly? Please advise the frequency

Can you ensure that the collection/delivery vehicle will be clean, sound, weather proof and free from odour taint prior to its arrival on site?

Can you ensure the security of our products when in transit? Details of how this is achieved?

Can you guarantee that you will not tranship or sub-contract dedicated loads?

Following a service failure does the company have a documented “incident” reporting procedure?

If yes, summarise the process.

Do you have full visibility and traceability on all consignments collected up to the point of delivery?

Are all vehicles satellite tracked?

Can you send digital copies of the POD within 24 hours of the delivery?

What is the ‘night out’ procedure for drivers and vehicles when carrying PWG product?

Do all staff that have direct involvement with the service(s) provided (drivers, engineers, technicians etc) receive induction and refresher training relating to the following,

Breakdown Procedures

Reporting of Delays

Reporting of delivery issues (including product discrepancies) (copy)

Load Security

DGSA

GDP

Health & Safety

For services conducted at our premises will you provide a method statement and risk assessment prior to the commencement of services?

Quality

Do you hold BRC certification or equivalent for Storage & Distribution?

Do you hold certification in relation to a QMS, EMS or IMS?

Please list here

Are you a member of any Trade Associations?

Do you have a customer complaints procedure?

Do you have a CAPA procedure?

How are significant changes to your business communicated to your customers?